Exhibitor Booths

Booth Pricing & Invoices

Prices

Educational or Non-profit – $300

Register

Corporate - $500

Register


Price Includes:

  • 10' x 10' booth
  • 6' skirted table
  • 2 chairs
  • 1 electrical outlet
  • A sign featuring the exhibitor’s company name

Please note: Booth location and placement are based on a first come first served basis.

Invoice Information

After registering for an exhibitor booth an invoice will be sent to you via e-mail. All payments are due by February 17, 2016. Cancellations made after this date will not be eligible for a refund.

Additional Exhibitor Opportunities

Please email EAST Events if you are interested in one of the following opportunities available for booth exhibitors.

Participant Registration Bags

Booth Exhibitors have the opportunity to include promotional items in the registration bags provided to each EAST school. Materials must be received by March 7, 2016. We anticipate 230 EAST schools with 10 participants per school (2,300 participants). It is up to each exhibitor to determine if they would like to send one item per school or per participant. 

Present a Breakout Session

As space allows, you may present your own material during a breakout session. We are accepting proposals through December 18, 2015. See the Call for Presenters page for more details.

Arrival & Booth Set-Up

Exhibitors are invited to set up booths on Tuesday, March 15 from 8:30 AM – 1:45 PM or on Wednesday, March 16 from 7:15 AM – 8:30 AM. On arrival, please visit the Registration Booth to receive your registration packet and booth location. Please note that exhibits open Wednesday, March 16 at 8:30 AM.

Suggested Items to Bring

  • Computer(s), monitor(s) and/or projector
  • Extension cords and power strips
  • Decorations for booth
  • Materials to hand out to participants

Internet Options

Wireless Internet is complimentary at the Hot Springs Convention Center. LAN Lines may be purchased for your booth if you require a reliable Internet connection. 

  • Advanced Order - $200 per computer
  • On-Site Order - $400 per computer

The Convention Center does not allow hubs, switches or routers to be brought onsite to connect more than one computer to a computer with Internet access. You will be invoiced for any additional computers if you bring your own device, which can and will be tracked using IP addresses. If you wish to connect multiple computers to a LAN line, the Convention Center has a limited supply of 8 port network switches availble to rent for $25.00 per day. Bring your own network cables. 

If you make an advance order (prior to the conference), contact Kelli Withers at (501) 321-2835, at kwithers@hotsprings.org, or mail attention to Kelli Withers, Hot Springs Convention Center, 134 Convention Boulevard, Hot Springs, AR 71901.

Shipping

If you need to ship items to the convention center or order accessories for your booth, Southwest Design and Display can help. Please refer to the forms below for details. 

Freight Handling Order Form

Accessory Order Form

Signage Order Form

Payment Authorization Form

Exhibitor Agenda

Following is a tentative schedule.

Tuesday, March 15

Time Item Location
8:30 AM - 1:45 PM Exhibitor Registration / Booth Setup (Optional)* Registration Desk / Exhibit Hall
2:00 PM - 4:30 PM Opening Plenary (Optional) Halls B & C

* Please note that exhibits and booths are NOT open on this day but you are welcome to setup in preparation for Wednesday's exhibit hall opening. 

Wednesday, March 16

Time Item Location
7:15 AM-8:30 AM Exhibitor Registration and Booth Setup Exhibit Hall
8:30 AM-3:30 PM Exhibit Hall Opens to Public Exhibit Hall
8:30 AM-3:30 PM Breakout Sessions See Program
3:30 PM Exhibit Hall Closes Exhibit Hall
6:00 PM Red Carpet Extravaganza* Grand Lobby
7:00 PM Conference Gala** Halls B & C

*The Red Carpet Extravaganza is the pre-show celebration to the Conference Gala. All are welcome to attend.
**During the Conference Gala, EAST programs will be recognized for their achievements. 

Thursday, March 17

Time Item Location
8:00 AM Exhibit Hall Exhibit Hall
8:30 AM-11:45 AM Exhibits Hall Opens to Public Exhibit Hall
8:30 AM-11:30 AM Breakout Sessions See Program
12:00 PM Closing Session Halls B & C
After Closing Booth Breakdown* Exhibit Hall

*Please do not begin booth breakdown until after the Closing session. Thank you.

General Event Information

Below are several links to assist you in planning your participation at our event. Also, please visit the EAST Conference home page for other general event information and a full event agenda.

We look forward to seeing you!

Hotel Info
Shuttle Info
Convention Center Map
Shipping Info

This page was last updated on Monday, November 16, 2015 at 12:36:46 PM | View update history